By clicking “Accept All Cookies," you agree to let Siteline store cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.
No items found.
FREE WEBINAR: Top 10 Billing Best Practices for Commercial Subcontractors
Register Now →
Construction glossary

What is a Lien Waiver?

A lien waiver is a legal document used in the construction industry that is often exchanged between parties involved in a construction project. This waiver essentially absolves or "waives" the claimant's (typically a project participant like a contractor, subcontractor, or supplier) right to impose a lien on the property for the amount they have been paid. It's often used upon payment to ensure that the payer is protected from double payment or any encumbrances on the property related to payment disputes. There are four general types of lien waivers: conditional and unconditional, each of which can be used for progress or final payment. Each type has its own legal implications, so it's important to understand them fully before signing.

Trusted by trade contractors across the country

Other construction terms

Work in Progress (WIP)

What is Work in Progress (WIP)?

In construction accounting, work in progress (WIP) refers to the value of construction projects that have started but are not yet completed at a specific point in time. It represents the costs incurred and revenue earned on ongoing projects. Key aspects of WIP include everything from cost tracking, revenue recognition, billing cycles, and financial reporting to schedule monitoring, change order management, retainage tracking, and tax planning. 

As mentioned in our WIP Accounting Principles blog post, understanding WIP is a critical component of running a profitable business. This is because it offers several key benefits:

  1. Financial Health Tracking: WIP reports help to identify potential issues before they spiral to keep projects on track. For example, it can help spot gross margin slippage early on and alert project managers that they need to course correct. 
  2. Cost Management: Comparing work completed to the budget spent will alert subcontractors if project expenses are running too high. For instance, if only 25% of the work is complete, but 40% of the project labor budget has been used, it indicates the need to reel in costs.
  3. Compliance: WIP reports help ensure that invoices align with work completed, reducing the risk of pay app rejections
  4. Profitability: WIP reports systematically account for project-related costs and revenue. This gives subcontractors a clear picture of which projects are most profitable and spot trends to help determine the best project types for the business.

Effective WIP management is crucial for subcontractors' financial health. Modern billing and cash flow forecasting software, like Siteline, enhances WIP accounting by centralizing data to increase financial visibility, improve informed decision-making, and optimize cash flow. To see how Siteline can help improve your business’s WIP management, book a demo today.

Quantity Survey

What is a Quantity Survey?

A quantity survey, also known as a bill of quantities (BOQ), in the construction industry is a detailed analysis and estimation of all parts, materials, and costs associated with a construction project. This process is carried out by a professional known as a quantity surveyor. The surveyor evaluates the quantities of materials needed, required labor, groundwork needed, and the overall time frame of the project. They also consider other variables to provide an accurate cost analysis, like the complexity of the project, the potential risks, and the market conditions.

The main purpose of a quantity survey is to:

  • Accurately estimate the cost of a construction project: By quantifying all the required materials and resources, the quantity survey helps contractors and clients estimate the total cost of the project accurately. For subcontractors specifically, quantity surveys are used to price out the cost of their portion of the work, ensuring they quote competitively while accounting for all the necessary materials and labor.
  • Facilitate bidding and tendering: The quantity survey provides a standardized format for subcontractors to prepare their bids based on the same information, ensuring fair competition during the tendering process.
  • Control project costs: During the construction phase, the quantity survey serves as a reference point for monitoring and controlling costs, as actual quantities used can (and should) be compared against estimated quantities.
  • Manage changes: If the original scope of work changes or varies, the quantity survey serves as a baseline for evaluating and negotiating the cost implications of those changes.

A quantity survey is essential for subcontractors to accurately estimate costs, plan resources, and manage project scope. While not directly integrated, solutions like Siteline allow subcontractors to leverage quantity survey data to streamline their billing processes.

  • Subcontractors can generate payment applications in Siteline that reflect completed work items and quantities from the survey, minimizing disputes.
  • Some clients use Siteline's billing and A/R reports to help quantity surveyors and estimators account for contractors with longer payment cycles. They can either increase bids for those contractors to offset delays or revise terms to penalize late payments.
  • Siteline also seamlessly tracks change orders, enabling subcontractors to easily update payment applications and lien waivers when project scope changes, keeping everything documented and billed accurately.

By bridging the gap between contracted scope and actual billing, Siteline enables subcontractors to focus on execution while ensuring prompt, accurate payments. Experience the power of efficient payment management tailored for subcontractors. Schedule a demo of Siteline today.

Actual Cost

What is Actual Cost?

Actual cost, in the construction industry, refers to the accurate amount reasonably spent on a project. This includes every expense incurred during the planning, development, and execution phases. The actual cost often encompasses material expenses, labor charges, equipment costs, and any additional overhead related to the project. For instance, the cost of bricks, cement, construction tools, and an hourly wage for workers constitutes the actual cost. It may differ from the estimated cost due to unforeseen circumstances or changes in the project scope. Monitoring the actual cost is vital for maintaining a project's budget and preventing financial oversights.

Ready to end the fire drill and get paid faster?

Replace the spreadsheets and runarounds with Siteline, and see your invoice aging improve by at least 30%.
many forms with different layouts