What is a Request for Proposal (RFP)?

A change order is an official amendment to a construction contract that modifies the original scope of work, timeline, or contract price. Unlike simple invoice adjustments, change orders require formal documentation and approval from all project parties before payment can be made. These modifications happen frequently in construction projects as conditions change, unforeseen issues arise, or clients request additional work beyond the original contract specifications.

For subcontractors, proper change order management can make the difference between getting paid for extra work and eating the costs. The challenge goes beyond just documenting changes—it's staying on top of approvals, tracking work that's moving forward without final sign-off, and making sure everything gets billed correctly. Too often, change orders get lost in email chains, verbal requests never get formalized, or approved changes don't make it into the next billing cycle, leaving subcontractors stuck with unbillable work. (For a detailed breakdown of change order processes and best practices, check out our change order guide.)

Siteline eliminates these change order headaches by tracking approval status in real-time, identifying which change orders are proceeding without final sign-off, and automatically incorporating approved changes into your billing schedule. With Siteline, you'll never lose sight of a change order again. Request a personalized demo to see how Siteline can protect your payments.

In the construction industry, a claim refers to a request or demand for compensation or remediation rights. Such claims often emerge for varying reasons, including unexpected project situations, changes in project scope, unforeseen conditions, or disputes over contract interpretations. For instance, if a construction team encounters an unexpected geological impediment on a site, delaying the project, they might file a claim to recover the costs caused by this delay. These claims are typically addressed in detail within the terms and conditions of construction contracts and might have to be resolved in court or through arbitration if the two parties cannot reach an agreement. It is imperative for every party involved in any construction project to be aware of potential claims to understand their rights and obligations. Therefore, effective claim management is key to successful construction project execution.

Percentage of completion (POC) is a metric that represents the proportion of work completed on a construction project at a given point in time. It is expressed as a percentage of the total contracted work. The POC is important to subcontractor workflows for several reasons:

• Payment schedules: Most construction contracts stipulate that subcontractors receive payment based on the percentage of work completed rather than a lump sum payment at the end of the project. The POC determines the amount of payment that a subcontractor can request from the general contractor (GC) or the project owner for the work performed during a specific billing period.
• Cash flow management: Subcontractors rely on progress payments to maintain a healthy cash flow and cover expenses such as labor, materials, and equipment. The POC directly impacts the timing and amount of progress payments received, allowing subcontractors to plan and manage their financial resources effectively.
• Project monitoring and control: Tracking the POC helps subcontractors monitor their progress against the project schedule and budget. It enables them to identify potential delays or cost overruns early on, allowing for prompt corrective actions.
• Dispute resolution: In the event of disputes or claims related to payment or project delays, POC documentation can serve as evidence to support the subcontractor's position and substantiate their claims for outstanding payments or compensation.
• Resource allocation: By monitoring the POC, subcontractors can better plan and allocate their resources (labor, materials, equipment, etc.) across multiple projects, ensuring efficient utilization and avoiding resource conflicts or shortages.
• Project closeout: The POC is crucial during the project closeout phase, as it helps determine the final payment due to the subcontractor and ensures that all work has been completed according to the contract terms.

Overall, POC serves as a versatile tool throughout the entire project lifecycle, from initial payment requests to final closeout. And with Siteline, managing POC workflows becomes effortless. Siteline makes progress billing a cinch by:

• Generating custom pay applications with real-time POC calculations
• Offering intuitive dashboards for clear financial visualization and decision-making
• Integrating with GC payment portals for accurate, timely pay application submissions
• Centralizing all documentation for enhanced collaboration and communication

Book a demo today to experience how Siteline can empower your team to make informed decisions, maintain a steady cash flow, and ensure successful project closeouts.