Best Lien Waiver Management Software for Subcontractors

In construction, lien waivers are the gatekeepers to smooth payments and strong client relationships. But managing them manually has become a recipe for delays, compliance risks, and strained cash flow for subcontractors. Fortunately, lien waiver management software can streamline this entire process and keep your payments on track. 

While many tools in the market were built primarily for GCs, owners, or lenders, we've organized options across all categories for completeness. These tools can work for subcontractors, but you'll get the best results—and avoid adapting to workflows that weren't designed for you—by choosing a solution built specifically for your needs, like Siteline.

When You Need Lien Waiver Management Software

The old way of tracking lien waivers with spreadsheets, emails, and manual reminders might work at a small scale. But as project volume grows and lien waiver requirements become standard on more jobs, that system can crumble fast.

So, if you’re dealing with any of the following, it’s time to look into construction lien waiver software:

• Constantly chasing down signatures from vendors
• Delayed payments due to missing or incorrect waivers
• Losing track of waiver status across multiple projects
• Struggling to stay compliant with different state lien laws 

The right automated lien waiver system keeps the whole process running smoothly, so your waiver documentation stays current and gets submitted where it’s supposed to without eating up your team’s time (or throwing a wrench in your payments).

Best Lien Waiver Software for Subs

Researching the best tools for your business can be a grind. Here are the 11 best lien waiver management software tools out there to support your search. 

1. Siteline

Siteline is the first construction billing tool built specifically for commercial trade contractors. Serving as a central hub for managing pay apps, lien waivers, and anything else that can impact payments, Siteline equips finance and operations teams with better visibility and control over their cash flow.

Top Features of Siteline’s Lien Waiver Management Software

• Generate and send the correct waiver (conditional or unconditional, progress or final) at the right time, pre-filled with accurate project details. 
• Send bulk waiver requests to all vendors on the job, track the status of each request, and automate follow-up requests for outstanding signatures.
• Enable vendors to sign forms directly from their email (no Siteline account required) for quicker turnarounds.
• Validate waivers automatically with AI to flag missing signatures, wrong amounts, and mismatched details before they can hold up payment.
• Bundle and send all signed waivers to your client via the required portal with a single click.
• Maintain a full waiver history across all your jobs, eliminating paper chases when disputes or audits arise.

Why Siteline Leads the Pack

What sets Siteline apart is its full integration with subcontractor billing workflows. Because waivers and pay apps live in the same system, every waiver is tied to its corresponding billing event, ensuring you always send the right waiver, at the right time, and with accurate payment amounts. This eliminates double entry, keeps waiver compliance in sync with your billing cycle, and gives you a single source of truth for payment documentation.

While many lien waiver tools focus on GC or lender needs, leaving subs to adapt workflows that weren't built for them, Siteline is intuitive for subcontractor workflows and has helped trade contractors streamline lien waiver collection and compliance on thousands of projects. It replaces the hours teams spend manually tracking and processing lien waivers, and bakes it into the billing process for cleaner pay apps and faster payments. In fact, subcontractors who use Siteline get paid 44% faster than the industry average.

Take it from Beaty Masonry, the largest masonry contractor in Albuquerque. They were drowning in compliance issues—75% of their payments were on hold due to missing or late lower-tier lien waivers, and the manual process was consuming 20-25 hours of admin time every week.

After implementing Siteline, they eliminated compliance holds entirely, reclaimed nearly two days per month previously spent chasing and manually reviewing waivers, and reduced their accounts receivable aging by eight days. Now vendors complete and sign required forms electronically, and Beaty manages the entire process—from generation to submission—in one place.

“[With Siteline], I don’t have to wonder if the job is being done anymore—it’s that transparent. Everyone can see where things stand, the status of every project’s documentation, and communication internally is being tracked, which makes it easier to all stay on the same page.” —Marianna Herschkorn, CFO at Beaty Masonry

You can read more about Beaty Masonry’s story and results here. 

2. Trimble Pay

Trimble Pay, formerly Flashtract, streamlines billing and lien waiver exchange for GCs and trade contractors, linking document workflows directly to payments. 

Top Features of Trimble Pay’s Lien Waiver Management Software

• Generate custom lien waiver templates from approved payment amounts.
• Hold waivers in the “Unconditional Waiver Vault” until ACH payments are made, tying waiver release to ACH payments. 
• Route pay apps and waivers for review and approval in a single workflow.
• Track waiver and pay app statuses.

Learn more about Trimble Pay’s lien waiver management software. 

3. Levelset

Designed for contractors and suppliers, Levelset offers a payment rights and compliance platform that helps construction teams manage preliminary notices, lien waivers, and state-specific legal requirements.

Top Features of Levelset’s Lien Waiver Management Software

• Generate state-specific lien waivers using statutory or custom templates.
• Send digital lien waivers via a branded portal with delivery tracking.
• Integrates with accounting software to import A/R and A/P data, and autogenerate waiver requests.

Learn more about Levelset’s lien waiver management software. 

4. Vertical

Built mainly for GCs, title companies, and large commercial subcontractors, Vertical centralizes compliance workflows for lien waivers, licensing, and insurance documents.

Top Features of Vertical’s Lien Waiver Management Software

• Generate lien waivers and draw packages from imported projects.
• Support sub-tier waiver collection and management.
• Review returned waivers and send messages to vendors to resolve any issues.
• Track accounting for each draw to ensure lien waiver accuracy.

Learn more about Vertical’s lien waiver management software.

5. Beam

Beam is a financial management software for construction owners and contractors. Among its features, it automates lien waiver creation, collection, and tracking across all project tiers, with a mobile-friendly interface for field teams. 

Top Features of Beam’s Lien Waiver Management Software

• Collect lien waivers alongside COIs, W-9s, and licenses.
• Send automated reminders for outstanding waiver signatures.
• Track waiver statuses and enforce payment holds until waiver requirements are met.

Learn more about Beam’s lien waiver management software.

6. ControlQore

ControlQore is a construction financial management and accounting software that streamlines lien waiver management (among other core financial processes) for GCs and large subcontractors.

Top Features of ControlQore’s Lien Waiver Management Software

• Access, track, and store waivers in a central place.
• Configure waiver workflows to fit your payment process.
• Enforce compliance holds for non-compliant waivers.
• Sync waiver data with accounting and finance systems.

Learn more about ControlQore’s lien waiver management software.

7. TrustLayer

TrustLayer is a compliance and risk management tool built for a wide range of industries, with adoption in the construction and real estate sectors. 

Top Features of TrustLayer’s Lien Waiver Management Software

• Upload existing waivers or access pre-built templates.
• Automate waiver collection and verification alongside COIs, W-9s, and other compliance documents.
• Simplify vendor submissions with no-login forms and mobile signing.
• Track waiver statutes in real time.

Learn more about TrustLayer’s lien waiver management software.

8. RedTeam Flex

RedTeam Flex, from RedTeam, is a construction management software designed for commercial GCs and prime specialty contractors. It offers lien waiver management as part of its broader financial oversight tools.

Top Features of RedTeam’s Lien Waiver Management Software

• Create and store lien waivers.
• Configure templates for multi-tier waiver approvals and sign-offs.
• Route waivers from electronic signature to approval.
• Hold payments until required waivers are signed.

Learn more about RedTeam Flex’s lien waiver management software.

9. Buildertrend

Though Buildertrend is primarily for residential builders and specialty contractors, it is an option for smaller commercial contractors looking to manage an aspects of a construction business, from sales and scheduling to financial tracking and lien waiver management.

Top Features of Buildertrend’s Lien Waiver Management Software

• Link lien waivers to invoices and payment schedules.
• Store and track waiver submissions alongside project schedules, budgets, and payment records.
• Support electronic sign-offs from lower tiers.

Learn more about Buildertrend’s lien waiver management software.

10. Rabbet

Rabbet provides construction finance automation for developers and lenders, simplifying lien waiver collection, document compliance, and draw process management.

Top Features of Rabbet’s Lien Waiver Management Software

• Collect and store lien waivers across all projects.
• Review and verify waiver data before releasing funds.
• Automatically extract key fields from waivers using AI.
• Centralize invoices, pay apps, and waivers in a single platform. 

Learn more about Rabbet’s lien waiver management software.

11. Built

Built offers lien waiver tracking software within a construction finance platform that centralizes waiver tracking, draw management, and compliance primarily for lenders, GCs, and developers. 

Top Features of Built’s Lien Waiver Management Software

• Generate and customize lien waivers with state-specific layouts, company branding, and invoice data.
• Collect e-signatures on lien waivers tied with options for bulk reminders.
• See waiver status in a filterable dashboard by project, billing period, or signature state. 
• Set up controls that validate waiver completion before releasing funds via ACH or in-platform digital payments.

Learn more about Built’s lien waiver management software. 

Choosing the Best Construction Lien Waiver Software

No software is the right fit for every business. So, if you’re in the market for the best construction lien waiver software for your subcontracting business, ask yourself: 

• Do any of your current software tools already offer lien waiver capabilities?
• Are you considering replacing other parts of your tech stack?
• Are lien waivers your only payment bottleneck, or are there other compliance and billing challenges you want to fix? 

For example, if tracking waivers is eating up hours each week, or if missing documents are putting your payments on hold, take a closer look at Siteline’s lien waiver capabilities. Subcontractors who use Siteline have successfully eliminated compliance holds, reclaimed days of administrative time, and sped up payments by an average of three weeks. 

If that sounds like a win for your business, schedule some time to learn more about Siteline.

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